Internasional job vacancy at UNDP Indonesia, Maluku Sulawesi

GRANTS ASSOCIATE (3 POSTS)

UNDP Indonesia’s mission is to be an agent for change in the human and social development of Indonesia. We aim to be a bridge between Indonesia and all donors as well as a trusted partner to all stakeholders. We work in four key areas of development: Governance Reforms, Pro-Poor Policy Reforms, Conflict Prevention and Recovery, and Environment Management, with the overarching aim of reducing poverty in Indonesia. Besides the four priority areas, UNDP Indonesia is also engaged in a variety of crosscutting initiatives focused on HIV/AIDS, gender equality, and information and technology for development.

BACKGROUND
The goals of the Legal Empowerment and Assistance for the Disadvantaged Project (LEAD) are to increase access to justice and thereby contribute to alleviating poverty and improving governance.  The strategy is to achieve the goals by supporting legal services, legal capacity development and related development activities for the poor and other disadvantaged groups.

LEAD comprises four components:
1.  The strengthening sectoral legal services component will focus on supporting and strengthening legal empowerment services that address specific sectors and issues, such as gender, land and natural resources.   It accordingly will fund efforts to aid the disadvantaged confronted by specific sectoral problems and to build their law-oriented capacities.  This component will comprise two thematic sectors: Justice and Gender and Justice and Natural Resources.
2.  The strengthening the legal services/citizen assistance communities component will support the strengthening of the legal services community in ways that transcend sectoral foci.  Where legal services organizations are absent, it will help establish them or otherwise build ways for citizens to channel their grievances to appropriate forums. Support will also be provided to monitoring and oversight mechanisms of justice and citizen assistance systems.  This component will also comprise two thematic sectors: Justice and Legal Services, and Justice and Local Governance.
3.  The strengthening justice sector reform efforts component will provide support to ongoing reform efforts geared towards improving access to justice.  This could include assessing the progress of the implementation of the reform agenda, supporting coordination mechanisms of reform efforts, supporting the development of access to justice oriented policies, as well as enhancing cooperation between civil society and government.
4.  The research and policy development (including Monitoring and Evaluation) component will assess LEAD’s impact, as well as those of its grants and initiatives.  It will employ mechanisms to collect, monitor and analyze information on LEAD-supported activities so as to contribute to policy advocacy and law reform.  As such, the component includes monitoring and evaluation, but also will employ its research to contribute to broader objectives.

LEAD is being implemented initially in the provinces of Central Sulawesi, Southeast Sulawesi, North Maluku and at national level.

The LEAD project strategy emphasizes the following:
•  A grant-making facility
•  Legal empowerment
•  A human rights-based approach to development
•  Civil society support and capacity development
•  Constructive interaction with government
•  Cooperation with other funding agencies
•  A five-tiered approach:
-  On the most basic level, the project will seek to raise the legal awareness, power and assistance available at the grassroots village or community level.
-  It also will see to build up paralegal capacities for specific villages or NGO members who will develop greater levels of legal knowledge and skills.
-  It will support legal services provided by lawyers and related services by NGOs and other professionals.
-  It will also support national and sub-national justice sector reform efforts, particularly those seeking to improve access to justice.
-  Analyses of the problems and progress LEAD and its partners make will contribute to policy and legal reform advocacy.

Duties and Responsibilities

Under the guidance of the LEAD Project Manager and designated Sector Coordinator, and daily supervision of the Project Officer, the primary responsibility of the Grants Associate is to support LEAD project operations in North Maluku, Central Sulawesi or Southeast Sulawesi.

Under the supervision of the LEAD Project Manager, and working in close liaison with Sector Coordinators in the LEAD Project Management Unit (PMU) and the Project Officer in North Maluku, Central Sulawesi or Southeast Sulawesi the Grants Associate will provide support for the following key functions:

1.  Working with LEAD Sector Coordinators, provide advice on the development of proposals and budgets by applicant CSOs, ensuring that proposals, budgets and any proposal revisions comply with UNDP formats and guidelines.
2.  In cooperation with LEAD PMU conduct analysis of grantees’ financial management capacity and propose capacity development activities accordingly.
3.  Develop capacity building activities in order to familiarize grantees with UNDP Standard Operating Procedures regarding financial management, financial and substantive reporting on grants and related matters.
4.  Monitor grantee compliance with SOPs and contractual requirements, including auditing financial records, where appropriate.
5.  Support the regular monitoring and evaluation of CSO grantee projects, especially ongoing analysis and monitoring of grantee and sub-grantee financial status.
6.  Provide effective advice to grantees in the preparation of monthly and quarterly reports that satisfy UNDP reporting requirements, especially the checking of supporting documentation for financial reports.
7.  Arrange official travel, work with PMU staff to prepare and conduct project events and coordination activities, support procurement processes in line with UNDP regulations.
8.  Establish and maintain a systematic filing system of key documents in line with audit requirements.  Follow up with grantees on audit results.
9.  In cooperation with the Project Officer, close grantee projects operationally and financially in accordance of rules and regulations of UNDP.

Project implementation in line with the objectives of the project and UNDP rules, regulation and procedures is critical to ensure achievement of UNDP Country Programme outcomes.  A client-oriented and efficient approach has an impact on the image of UNDP CO.

Competencies

Corporate Competencies:
•  Demonstrates commitment to UNDP’s mission, vision and values.
•  Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
•  Treats all people fairly and without favoritism

Functional Competencies:

Communications and Networking
•  Ability to communicate clearly and diplomatically with clients
•  Ability to manage inter-group dynamics with sensitivity

Development and Operational Effectiveness
•  Demonstrates understanding of a results oriented approach to project implementation
•  Ability to support formulation, implementation, monitoring and evaluation of development projects
•  Strong IT skills

Knowledge Management and Learning
•  Shares knowledge and experience

Self-Management
•  Focuses on result for the client and responds positively to feedback
•  Consistently approaches work with energy and a positive, constructive attitude
•  Remains calm, in control and good humored even under pressure

Required Skills and Experience

Education:
Diploma or Bachelor’s Degree in Business/Public Administration, Finance or Social Sciences

Experience:
Essential
•  For Bachelor’s degree:  Minimum 4 years experience
For Diploma 3:  Minimum 5 years experience
For Diploma 2:  Minimum 6 years experience
of administration of development projects, including project development, implementation and monitoring and evaluation.
•  Experience with community level grant making initiatives, including familiarity with donor grant making formats and requirements, ideally those of UN agencies.
•  Strong ability to formulate and manage budgets, manage transactions, conduct financial analysis, financial reporting.
•  Demonstrated knowledge and experience in administration, procurement and human resource management (staff attendance, leave, salary payments, travel, etc.).
•  Experience with the usage of computers and common office software packages (MS Word, Excel, etc.)
Desirable:
•  Understanding of project cycle management
•  Familiarity with UNDP systems, rules and procedures

Language Requirements:
Good written and spoken English and Bahasa Indonesia

please refer this link for more information and online application

http://jobs.undp.org/cj_apply.cfm?job_id=3846